Selecting a venue for your event is a crucial part of the event planning process. The site plays a pivotal role in determining the success or failure of the function. It dictates other key items on a planner’s to-do list such as the theme, flower, lighting and so forth. The choice between an indoor and outdoor event is one of the biggest decisions that has to me made.
If an outdoor venue is picked, the next consideration is the type of tent to hire for the occasion. There are numerous styles of tents available in the market today and finding the right fit can be exhausting. Help can be sourced from event management companies like Dazzling Events who will advise on the best option. They stock some common tent designs include domes, alpines, gazebos, canopies and stretch tents.
Factors to consider
There are a couple of things to have in mind as you shop around for a tent. These include:
- Number of guests: Some tents are manufactured with large crowds in mind while others are better suited for more intimate numbers. However depending on the design, most like the stretch tents can be joined together to offer more space.
- Surface of the ground: Where the tent will be set up greatly influences the choice of tent. What might work better for grass may not be the best alternative for concrete or wood.
- Time of the event: Some tents make for a better feel during the day as compared to night time. Lighting and heating needed for evening occasions may not be a reality with tents without walls.
- Interior décor: The type of decorations that the event will incorporate has to be considered. Higher tents for example would work best when there are plenty of hanging items such as chandeliers. You don’t want your guests feeling claustrophobic.
- Type of event: Social and corporate events may need different designs as do fairs and exhibitions. Gazebos for example work better with the latter while alpine would be ideal for parties.
- Budget: Go crazy on the tent design if finances allow it. Otherwise, basic designs like hexagonal tents will work just fine to provide shade and protection.